Every feature of a professional invoicing software
xInvoice covers the whole cycle: from the first client meeting to the payment in your account and the export for your accountant.
Online quotes and invoices
Create a quote or an invoice in a minute from your computer or phone. Totals, tax and discounts are calculated for you.
- Automatic sequential numbering (quotes, invoices, credit notes)
- Multiple tax rates, line or global discounts, fees
- Recurring invoices for retainers and subscriptions
- Deposits and partial payments, balance due calculated
- Credit notes and invoices locked once issued
- Multiple currencies: EUR, USD, GBP, BRL, CHF…
Quote e-signature
Email the quote with a secure link. Your client signs online, with no account and nothing to install.
- Sign with a finger or a mouse
- Name, date, time and IP address recorded
- Decline with a reason, so you can follow up
- Notifications and tracking: sent, opened, signed
Stripe and PayPal payments
Clients pay from the link they receive. You connect your own Stripe or PayPal account in one click, without copying any API key.
- Cards, Apple Pay and Google Pay via Stripe
- PayPal
- “Paid” or “partially paid” status updated automatically
- Record bank transfers, cash or cheques by hand
- xInvoice fee: 1% on online payments only
Automatic reminders
No more forgotten follow-ups. You set the rules, xInvoice sends the emails at the right time.
- Follow-ups for unanswered quotes
- Notice before the invoice is due
- Overdue reminders at +3, +7, +15 days… (your choice)
- Editable wording with variables (client, amount, link)
- Copy to yourself if you like
Mini CRM for professionals
Keep clients, appointments and deadlines in the same place as your documents.
- Appointment calendar with email confirmation and reminder to the client (.ics invite)
- Tasks, delivery dates, calls, follow-ups — with priorities and overdue flags
- 360° client page: quotes, invoices, unpaid, appointments, tasks
- Pipeline: lead, quote sent, client, inactive
Expenses, reports and exports
See what you earn and what you spend, without a spreadsheet.
- Expenses by category with a photo of the receipt
- Reports: revenue, collected, unpaid, tax, margin
- CSV exports of invoices and expenses
- Full ZIP archive for your accountant
Import from your old tools
Switching software? Bring your history with you.
- CSV import (columns detected automatically, in several languages)
- Import UBL and CII / Factur-X e-invoices
- Preview before you confirm
Google Drive and backup
Every quote and invoice is copied to your Google Drive automatically, as a PDF.
- Connect Google in one click
- Access limited to files created by xInvoice
- Automatic sync each time you send
Documents that look like you
Clean documents that inspire trust.
- Logo and brand colour
- IBAN / BIC and legal details in the footer
- Email templates in English, French, Portuguese and Spanish
- PDF attached to emails automatically
Security and compliance
Your data and your clients’ data are protected.
- Two-factor authentication (2FA) with an app
- Locked invoices and credit notes for corrections
- CII XML export (Factur-X) for e-invoicing
- Portugal: ATCUD code, QR code and document chaining