Free quote template, ready to fill in online
A clear quote gets a faster yes. Fill in this free quote (estimate) template, download it as a PDF, or send it with xInvoice so your client can sign it online.
No credit card · PDF
VAT No. GB123456789
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Website design (5 pages) | 1 | €1,800.00 | €1,800.00 |
| Copywriting | 3 | €150.00 | €450.00 |
| Hosting & maintenance (month) | 12 | €25.00 | €300.00 |
- Subtotal
- €2,550.00
- VAT 20%
- €510.00
- Total
- €3,060.00
What to include in a quote
Rules vary by country and trade, but a complete quote usually shows:
- The quote date and how long it is valid
- Your business name, address and registration or tax number
- The client’s name and address
- Each item: quantity, unit price and total
- Any travel or extra costs
- Tax rate and amount, subtotal and total
- Payment terms, deposit and start date
- A space for the client’s approval, date and signature
How to write a quote in 4 steps
- 1
Identify both parties
Your full details and the client’s.
- 2
Itemise the work
One line per service, with quantity and unit price.
- 3
Set the terms
Validity, deposit, payment and delivery times.
- 4
Get it signed
With xInvoice, the client signs online and the quote becomes an invoice in one click.
Frequently asked questions
What’s the difference between a quote and an estimate?
An estimate is an approximate price; a quote is a fixed price for a defined job. Both can be made and signed with xInvoice.
Is a signed quote a contract?
Once accepted and signed by the client, a quote generally binds both parties to its content and price. Check the rules in your country.
Can I turn a quote into an invoice?
Yes. In xInvoice it takes one click: all lines are copied over and the invoice gets its own number.