Free professional invoice template
Use this free invoice template to bill a client in minutes. Fill it in online and download a PDF, or send it with xInvoice and get paid by card.
No credit card · PDF
VAT No. GB123456789
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Website design (5 pages) | 1 | €1,800.00 | €1,800.00 |
| Copywriting | 3 | €150.00 | €450.00 |
| Hosting & maintenance (month) | 12 | €25.00 | €300.00 |
- Subtotal
- €2,550.00
- VAT 20%
- €510.00
- Total
- €3,060.00
Payment due within 30 days. Late payments may incur interest and recovery costs.
IBAN GB29 •••• •••• •••• 1234
What an invoice must include
Requirements differ from country to country. In most places, an invoice shows:
- The word “Invoice”, a unique sequential number and the issue date
- Your business name, address and tax or VAT number
- The client’s name and address
- The date of the sale or service
- A description, quantity and unit price for each item
- Tax rate and amount, subtotal and total due
- The due date and payment terms
- How to pay: bank details or a payment link
E-invoicing is becoming mandatory in many countries. xInvoice can export your invoices as CII XML (Factur-X).
Make an invoice in 4 steps
- 1
Choose the client
Their details are filled in automatically.
- 2
Add the lines
Services, quantities, prices: tax is calculated for you.
- 3
Send the link
The client gets the PDF and a “Pay” button.
- 4
Let reminders work
If the invoice isn’t paid on time, xInvoice follows up for you.
Frequently asked questions
What invoice template should a freelancer use?
A simple, complete one: your details, the client’s, a numbered list of services, tax if you’re registered, and clear payment terms. This template covers all of that.
Can I edit an invoice I’ve already sent?
Best practice is not to: issue a credit note and a new invoice instead. xInvoice does it in one click.
How long should I keep my invoices?
Often 5 to 10 years depending on the country. xInvoice keeps your documents and can copy them to your Google Drive.